Friday, February 25, 2011



Under direction of the Director, Fiscal Services, plan, organize, coordinate and manage the District's accounting operations; prepare financial statements and reports for submission to the State, Board of Trustees and others; train, supervise and evaluate the performance of assigned staff.

APPLICATION DEADLINE: Monday, March 14, 2011 5:00 P.M.

Job Number: 1011A009
Please put this number on the application.

100% of full time, 40 hours per week, 12 months per year

• Anticipated hiring range - $6,554.25 to $7,058.50
• Employer-paid medical, dental, vision for employee and dependents including children, spouse, or domestic partner (benefit costs prorated for employees working less than 100% of full-time)
• Employer-paid long-term disability for employee
• Voluntary life insurance
• State and Federal holidays plus 1 floating holiday annually; paid non-workdays between Christmas and New Year
• 12 days sick leave accrued annually
• 22 days vacation accrued annually
• CalPERS retirement

Any combination equivalent to:
• Bachelor’s degree from an accredited college or university with major course work in accounting, finance or closely related field AND
• Five years of increasingly responsible experience as a financial supervisor in a public agency.
• Candidates with foreign degrees must provide official certification of equivalency to U.S. degrees by a certified U.S. credential review service. Simple translation of the language on foreign diplomas, transcripts, coursework, or similar documentation will NOT suffice; thus, will cause the application
packet to be judged as incomplete.
• Demonstrated ability to work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Knowledge of:
• Legal requirements, policies and regulations pertaining to financial functions including provision of the California Education Code, Internal Revenue Service and the Budget and Accounting Manual.
• Accepted theory, principles, standards, practices and procedures of governmental accounting, budgeting, auditing and finance with emphasis in forecasting and management information systems.
• Principles of sound fiscal management for public sector organizations.
• Financial analysis and projection techniques.
• Preparation and analysis of comprehensive financial reports, statements and documents.
• Principles and practices of automated systems methods, procedures and practices.
• Principles and practices of progressive employee management and training.
• Modern financial office methods and procedures including the use and application of mainframe and microcomputers and related software.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Fund accounting procedures.
• Principles and practices of training and supervision.

Ability to:
• Plan, organize, coordinate and manage assigned financial functions and personnel.
• Prepare and maintain informational, statistical and narrative reports in a clear and concise manner.
• Interface with District administration to ensure proper financial systems operation, coordination and future enhancement possibilities.
• Interpret, analyze, apply and explain applicable rules, regulations, policies and procedures.
• Analyze complex accounting and financial data and make recommendations in accordance with principles of sound fiscal management.
• Analyze accounts and prepare adjustments, reconciliations and projections.
• Communicate effectively both orally and in writing.
• Establish and maintain effective and cooperative working relationships with others.
• Plan, organize, direct and control prioritization of scheduled work and reports.
• Develop methods to process and maintain required financial documentation and records required by Federal, State and District guidelines.
• Relate effectively with people of varied academic, cultural and socioeconomic backgrounds using tact, diplomacy and courtesy.
• Operate computer equipment and modern software used in accounting and budget processes.
• Develop, install and maintain improved accounting systems and processes.
• Select, assign, orient, train, supervise, counsel, discipline and evaluate the performance of direct subordinates.
• If chairing a committee, evaluate the performance of committee members and forward input to members' supervisors for consideration during the performance evaluation process.

• A valid California driver's license.

• Duties are primarily performed in an office environment at a desk or computer terminal or in meetings. The incumbent is subject to frequent interruptions and contact in person and on the telephone with executive, management, supervisory, academic and classified staff, the Board of Trustees and the general public. Work requires travel to other offices or locations to attend meetings or conduct work.

• The working conditions described here are representative of those an individual encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typically must sit for long periods, use hands and fingers to operate an electronic keyboard, calculator or other office machines, see clearly to read normal and fine print, speak clearly and distinctly to provide information in person or on the telephone, hear and understand voices over telephone and in person, reach with hands and arms, and regularly lift, carry and/or move objects weighing up to 10 pounds. Must be able to remember key information and concentrate for long periods of time.

• The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual is regularly required to sit for long periods of time, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms.

To receive a detailed job description that includes working conditions and physical demands, please contact the District Human Resources Department at (408) 741-2415.

Documents to be considered for this position must be received at the following location on the date and time noted above:

District Human Resources Department
West Valley-Mission Community College District
14000 Fruitvale Avenue, Saratoga, CA 95070-5698
(West Valley College Campus – Administration Building
by Lot 4).

To insure fairness and consistency to all candidates, do not submit materials other than those identified below. Submit all application materials in the following order:
- A completed West Valley-Mission Community College District Classified Management Application (see attached).
- A completed Diversity Statement (see bottom box of first page of the employment application).
- A completed supplemental questionnaire (see attached).
- A current, typed, detailed resume.
- Legible copies of ALL college transcripts to verify all degrees earned and coursework taken. Certified copies of transcripts will be required at time of hire. Copies of diplomas, grade reports, graduation petitions, transcript evaluation requests, or similar documents WILL NOT BE ACCEPTED IN LIEU OF TRANSCRIPTS.
- U.S. Equivalency Certification for foreign degrees (see minimum qualifications on first page of application).
- A completed Personal Data Report form (see attached).

NOTE: All required documents must be submitted with your application packet; otherwise, your application will be considered incomplete and will not receive further consideration.

• Voluntary identification form (for statistical purposes only and will be kept confidentially in the Human Resources Department).

• Submission of complete application documents to Human Resources by the deadline is the applicant’s responsibility. Postmarks will not be accepted.
• Incomplete or late documents will not receive committee consideration.
• Application documents will not be sent to applicants or received by Human Resources via email or fax.
• All materials in your file become District property, will not be returned, and will be considered for this vacancy only.
• Current employees must provide documentation and materials in the same manner and degree of detail as any other applicant.
• If transcripts are required, include copies of ALL college transcripts with application packet to verify all degrees earned and college coursework taken. Please note: Certified copies will be required at time of hire.
• Copies of diplomas, grade reports, graduation petitions, transcript evaluation requests, or similar documents WILL NOT BE ACCEPTED IN LIEU OF TRANSCRIPTS.
• Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
• Un-requested documents, such as cover letters, letters of recommendation, and any other documents that are not specifically asked for under Required Documents, will be removed from the application packet.
• Include the job number on the application.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• West Valley-Mission Community College District will not sponsor any visa applications.

• The committee will review, evaluate, and consider applications and supporting materials received by the deadline.
• Meeting the minimum qualifications does not assure the candidate an interview. It is, therefore, important that the application be thorough and detailed.
• Reference checks for the finalists will be conducted.
• The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.


West Valley–Mission Community College District
14000 Fruitvale Avenue
Saratoga, CA 95070–5698

Applicants who, due to a disability, require accommodations to complete the application, testing, or interview process, please contact Human Resources at (408) 741-2415 to arrange for assistance.



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